Scheduled tasks

Set a saved workflow or a one-off prompt to run on a repeating schedule, and control what happens when your computer was off.

A scheduled task runs a saved workflow, or a prompt you type, on a schedule you set. A daily briefing, a weekly report, a one-time reminder for tomorrow afternoon: set it once and Arro runs it on time.

Scheduling starts on the Plus plan. On Free the Scheduled page shows what scheduling does and a link to upgrade, in place of the list.

Open Scheduled in the left sidebar to create and manage them, in either the desktop app or the web workspace.

Filter the list by status to find a schedule. If nothing matches, choose Clear filter to see all schedules again.

Scheduled tasks fire only from the desktop app, on a computer that is awake, and only for the workspace it is currently in. Quitting Audimate or letting your computer sleep stops your schedules, though closing the window to the tray keeps them going. Switching workspace stops this one’s schedules until you come back, and a run that came due meanwhile counts as missed.

Ask Arro to schedule it

You do not have to open a dialog. Ask Arro out loud or in chat, for example “run my weekly report workflow every Monday at 9” or “remind me tomorrow at 3pm to submit my timesheet”. Arro can also pause, edit, and delete your schedules when you ask.

Create a scheduled task

Click New scheduled task and fill in the dialog.

Field	What it sets
What to run	A workflow you saved, or A prompt you type
Frequency	How often it runs. See Frequency
Timezone	The zone your run times are measured in
If your computer was off	What to do about a missed run

A prompt is the same kind of request you would hand Arro as a background task. As you fill the dialog in, it previews the Next runs, so you can check the timing before you save.

Frequency

Option	Runs
Daily	Every day, at the time you pick
Weekdays	Monday through Friday, at the time you pick
Weekly	On a day of the week, at the time you pick
Hourly	Every hour, at the minute you pick
Monthly	On a day of the month, at the time you pick
Once	A single time, at a date and time you pick
Custom cron	A cron expression, for what the presets do not cover

Schedules are timezone-aware, so a run fires at the local time you set wherever the desktop app is running. A recurring schedule can run at most once every five minutes.

If your computer was off

A recurring run can be missed if your computer was off or asleep, Audimate was closed, or you were working in another workspace when it was due.

Setting	What happens to the missed run
Run once when my computer is back	Fires once on reopening, if within 24 hours of when it was due
Skip missed runs	Dropped, and the schedule waits for its next time

Anything older than 24 hours is skipped either way.

Statuses

Status	What it means
Active	Running on its schedule
Paused	You paused it. It stays put until you resume it
Disabled	Switched off automatically after five failures in a row
Completed	A one-time task that has already run
Expired	A one-time task whose time passed without it running
Missed	Its most recent due run never fired

A missed run shows in the Last run column on the Scheduled page, with the reason on hover.

A schedule that fails five runs in a row is disabled automatically, so a broken task does not keep consuming your workspace’s usage. Fix what is blocking it, then resume it from its menu.

Approvals

A scheduled run has nobody at the screen, so it never shows an approval card, not even if you have set Arro’s approval mode to Manually approve. A card nobody can answer would stall the task until it timed out.

Every gated action goes to the safety check instead: clearly safe actions run, and anything unsafe is declined, so the run works around it or stops and records what was blocked. The run’s history shows which way each one went.

Put the folders and sites a schedule needs on your Allowed folders and Allowed sites lists before you rely on it, because anything already there never needs a check at all. A run that keeps getting blocked fails, and five failures disable the schedule.

For the same reason a scheduled run never waits for you to clear a sign-in, a CAPTCHA, or a two-factor prompt. It stops, records what blocked it, and ends. If a schedule needs a site you are signed into, sign in once in Arro’s own browser under Arro → Browser → Sign in.

Manage a scheduled task

Open the ⋯ menu on any row.

Action	What it does
Pause or Resume	Stops a schedule running, and starts it again later
Edit	Changes the details, frequency, timezone, or catch-up setting
View last run	Opens the most recent run to see how it went
Delete	Removes the scheduled task for good

A one-time task that is Completed or Expired cannot run again, so its menu offers only View last run and Delete. Create a new task to schedule it again.

Working through a task board

A schedule that runs a workflow bound to a board works through the tasks waiting in that task board’s pick-up list. It runs on your computer, as you, so several people can each point one at the same task board and share the work without ever picking up the same task.

Usage and limits

Scheduled runs draw on your workspace’s monthly usage, the same usage as chat, automation, and voice. If the workspace’s usage is exhausted when a run is due, or the person who created the schedule has reached an admin-set limit, that run is skipped.

Your plan sets how many scheduled tasks a workspace can hold. That number is a total rather than a monthly quota, so a completed schedule keeps its place until you delete it. See Plan limits.

Related

Task boards

Tasks a schedule can work through.

Work

Everything Arro can do for you, in the background or on repeat.

Desktop app

Schedules run from here while the app is open.